College Governance

Within the scope of Cape Cod Community College’s stated mission, there is broad participation and collaboration in the development of educational policy. This process of shared governance involves faculty, administration, students, and support staff toward the achievement of the mission and institutional goals.

Faculty participates through representation on the Faculty Professional Committee, through membership on standing committees and through membership in the College Meeting. Professional administrative staff participates through membership on standing committees and membership in the College Meeting. Students participate through representation on the Student Senate, through membership on standing committees and through student representation in the College Meeting. Support Staff participate through membership in the Support Staff Association, through membership on standing committees, and through membership in the College Meeting.

Within the laws of the Commonwealth and the policies, rules and regulations of the Department of Higher Education and the Board of Trustees, the President of the College has the final responsibility and authority for all phases of the College’s operation (for the formulation of matters of major educational policy). (Adopted by College Meeting May 9, 1978; Amended October 22, 2002)

1. Responsibilities
The responsibilities of the College Meeting (referred to as The Meeting) are:

• to discuss, formulate and recommend to the President major academic matters,
• to communicate items of common interest to the various constituencies of The Meeting.

The responsibilities of The Meeting do not include and cannot abridge:

• decisions from the Department of Higher Education and Board of Trustees,
• contractual matters of the Agreement between the Department of Higher Education and the Massachusetts Community College Council,
• items specifically within the jurisdiction of each governance component, i.e., Student Senate, academic departments, Faculty Professional Committee, President’s Cabinet, Support Staff Association, and administrative offices.

2. Membership
Any employee of Cape Cod Community College who attends college meeting has voting privileges. Students who have voting privileges will be the executive officers of the Student Government Association and one student from each standing committee. (Adopted September 11, 2023)

3. Quorum
Attendance by all voting members is expected. Fifty (50) members shall constitute a quorum. (Adopted by College Meeting May 10, 1999)

4. Meeting Schedule

College, committee, and department meetings be scheduled each month as follows:

1. College meeting - first Monday of the month; Business committees - second Monday of the month
2. Advisory committees - third Monday of the month; Department meetings - fourth Monday of the month.
3. College meeting takes precedence in case of a Monday holiday, so will be held on the second Monday of the month. Scheduled meetings for that Monday will move to a suitable day chosen by that committee, not to conflict with student club meetings.
4. For Monday holidays falling on the second, third, or fourth Mondays, the appropriate committee meeting will move to a suitable day chosen by that committee, not to conflict with student club meetings.
5. Ad hoc committees may choose their meeting days so as not to conflict with the above committee meeting times. (Adopted April 12, 2004, Amended September 19, 2011; Revised April 1, 2019, Revised September 11, 2023)

5. Chairperson
A Chairperson of The Meeting will be elected annually at the last regularly scheduled meeting of the academic year; nominations will occur at the preceding meeting.

The Chairperson’s duties are:

• to preside at The Meeting;
• to appoint a Parliamentarian;
• to prepare the agenda of The Meeting which normally will be published and distributed at least two work days prior to the meeting;
• to supervise all nominations and elections of The Meeting;
• to call special sessions of The Meeting;
• to review minutes for accuracy prior to publication;
• to write necessary correspondence for The Meeting;
• to carefully explain parliamentary procedure which may seem complex and intimidating;
• to perform such other functions as The Meeting assigns;
• to maintain a written record of all action items passed by the College Meeting and approved by the President;
• to forward recommendations of The Meeting to the President for appropriate disposition and,
• to attend general meetings of the Support Staff Association as an ex officio member.

6. Action Procedure

The following procedures are for acting on the business (action items) of the College Meeting:

1. Motions will be put forth by committees to the next College Meeting.  Items submitted after the agenda deadline may be placed on the following agenda by the Chairperson.
2. The membership will consider the motion at college meeting.
3. If it becomes obvious during the College Meeting that the motion needs more work, it can be sent back to the committee.
4. The College Meeting will vote on motions at the subsequent meeting. (Approved September 11, 2023)

Effective and efficient participation in College Meeting debate will be encouraged by:

1. Introducing and encouraging the use of basic parliamentary tools (introducing main motion, amendments, ways of disposing of a main motion, request for information, point of order, appeal, and decision of the chair).
2. Reviewing basic parliamentary processes by the Chairperson or the Parliamentarian at one meeting early in the academic year.
3. Reviewing fundamental ideas about professional conduct in College Meeting (criticizing ideas is encouraged; criticizing colleagues is forbidden) by the Chairperson or the Parliamentarian at one meeting early in the academic year.
4. Distributing a College Meeting Procedures Manual, issued by the Steering Committee, to all members.
5. Offering as an agenda item for the last College Meeting of the year an open discussion of College Meeting effectiveness during the year.

The time for each Administrative Report at College Meeting will be limited to ten minutes. Time used by “guest” speakers will be part of the allotted time; the Chairperson is empowered to suspend the rule when necessary, subject to a vote by the membership.

If any individual or committee has a lengthy report, they are encouraged to report in writing to the Meeting without editorializing or embellishment. (Approved December 9, 1996)

The time for each Administrative Report at College Meeting will be limited to ten minutes. Time used by “guest” speakers will be part of the allotted time. (Approved at College Meeting December 14, 2009)

7. Recording Secretary
A recording secretary will be provided for The Meeting by the administration. A record of each meeting will become the official minutes for the session they cover, following approval by the College Meeting, and will continue to be kept in the President’s Office available to members of The Meeting.

All action items passed by the College Meeting will become effective when the President signifies approval by signing the official vote provided by the secretary of the College Meeting. The President will notify the membership of his or her action as part of his or her regular report to the College Meeting. A written record of all action items passed by the College Meeting and approved by the president shall be maintained by the Chairperson of the College Meeting.

8. Standing Committees
Standing committees are formed by the College Meeting to help carry out the various operations of the College. Membership to standing committees of The Meeting is appointive, each constituency being responsible for its own appointments (Student Senate for students, FPC for all faculty and part-time professional staff, Support Staff Association for support staff, and the President for administrators and full-time professional staff). The membership of each constituency will be broadly based and will reflect the comprehensiveness of the College. Standing committees report their activities regularly to the College Meeting, and make recommendations to The Meeting concerning major educational policy for consideration and action as needed.

Chairpersons of standing committees will be determined by the committee membership (which will vote for the chairperson at the first meeting of the academic year). For the first meeting of the academic year, where necessary, the Chairperson of the College Meeting will assign a convener for each standing committee.

There are two categories of standing committees: Business Committees, which review and recommend business to the College Meeting; and Advisory Committees, which act in an advisory capacity with specific, limited tasks. Business committees report monthly to the College Meeting, Advisory Committees report to the College Meeting as needed.

Committee Terms: The College instituted staggered three-year terms (with the possibility for a one-time consecutive appointment) for College Meeting committees, except for committee membership where participation is part of a person's job. (Approved College Meeting, December 10, 2018)

The following are the Standing committees with a brief description and the membership make-up of each:

BUSINESS COMMITTEES
Academic Policy and Standards: Responsible for evaluating matters related to educational philosophy, academic policy and academic standards, and for making reports and appropriate recommendations for action on these matters.

Composition: Vice President of Academic and Student Affairs, four faculty, one adjunct faculty or part-time professional staff member preferred/ faculty member, one student, one support staff, one other administrator/professional staff. ADVANTAGE Program Director or designee (ex officio). (Approved May 10, 1999; Revised Nov. 17, 2008)

Academic Technology: Provide unified guidance and direction to the President, Vice President of Academic and Student Affairs, and Chief Information Officer for the development of technology infrastructure and implementation in concert with the evolving educational technology needs of the college, its students, and faculty.

Composition: Assistant Vice President of IT, IT Core Services Director, Dean of Mathematics, Science, Business & Technology, Associate Dean of Online and Blended Learning (ex officio), one Library representative, six full-time faculty, one adjunct faculty or part-time professional staff member preferred/faculty member, one support staff and one student. (Approved May 10, 1999; Revised Dec. 10, 2001, Nov. 17, 2008, Sept. 21, 2015)

Advising, Admissions, and Wellness: Makes recommendations to the Dean of Enrollment Management and Advising Services, the Director of Admissions, the Vice President of Academic and Student Affairs, and the College Meeting on matters of advising, admissions, and wellness.

Composition: Director of Advising and Counseling Services or designee, Director of Admissions, Director of the ADVANTAGE Program or designee (ex officio), Director of the O’Neill Center for Student Access and Support or designee, Student Wellness Office representative, one counselor, three faculty, two students, one support staff member, one adjunct faculty or part-time professional staff member preferred/ faculty member. (Approved September 11, 2000; Revised Nov. 17, 2008; Renamed and revised March 1, 2021)

Assessment: Assesses the effectiveness of the Institutional Learning Outcomes; gathers data to meet the College Meeting’s goal of “Data-driven decision-making;” reports findings to College Meeting.

Composition: Vice President of Academic and Student Affairs or designee, Director of Institutional Research and Planning or designee, one full-time faculty member from each academic department, one professional staff member, one support staff member, representative of the Registrar, one adjunct faculty or part-time professional staff member preferred/faculty member, one student (Approved March 19, 2012)

College Readiness and Success: Actively examines evidence of Cape Cod Community College student success, review student retention and completion literature and best practices, and provide policy and practice recommendations to College Meeting. Analysis goes beyond technical prerequisites and CPT/Accuplacer. Makes recommendations to the Dean of Learning Resources & Student Success, and to the College Meeting concerning any developmental offerings of the College. (Revised December 11, 2017)

Composition: Dean of Learning Resources & Student Success, Director of the ADVANTAGE Program or designee, Director of Advising and Counseling Services or designee, Director of Student Placement and Career Planning or designee, Director of the O’Neill Center for Student Access and Support or designee, Academic Coordinator for academic support services, one faculty from each department, one adjunct faculty, one part-time professional staff member, one support staff member, one student (Revised April 8, 2013; revised December 11, 2017)

Curriculum and Programs: Approves and recommends course and program additions and deletions, or changes in existing programs, and conducts periodic reviews of courses and programs. The committee operates in accordance with the statement of policies and procedures headed “Introduction of New Courses and Programs” in the Academic Policy and Procedures Manual, and implements such changes in philosophy and policy as have been approved by the College Meeting and the President of the College.

Composition: Vice President of Academic and Student Affairs or designee (Non-voting), One Academic Dean (Non-voting), One Professional Library Staff Member, Seven Faculty – one from each academic department, One Adjunct Faculty or Part-time Professional Staff Member Preferred/Faculty Member, One Support Staff, Registrar or Representation from the Registrar’s office, Advisor/Transfer Counselor, One Student.  (Approved May 10, 1999; Revised Nov. 17, 2008; Revised Nov. 16, 2009)

Developmental Education: (Approved September 11, 2000; Revised Nov. 17, 2008; Dissolved December 11, 2017)

Institutional Research and Planning: Assists the President and the Vice Presidents in leading institutional planning processes; facilitates communication in planning processes and institutional research between and among the administration, the faculty and staff, and the various departments and committees; conducts an annual review of the DHE Implementation Plan and the College’s own multi-year Strategic Plan; reviews, and makes recommendations regarding outcomes assessment reports prepared by the various academic departments, administrative units, and professional and support staff work areas; makes recommendations to College Meeting on the adoption and revision of annual and multi-year plans. (Revised February 11, 2002)

Composition: Director of Institutional Research and Planning, four faculty, one adjunct faculty or part-time professional staff member preferred/ faculty member, one student, one support staff, two other administrator/professional staff. (Approved October 16, 2000; updated February 26, 2007 College Meeting; Revised Nov. 17, 2008; Revised April 8, 2013; Revised September 12, 2016)

ADVISORY COMMITTEES
Affirmative Action: The committee shall act as a policy advisory body to the President in all matters concerning affirmative action and equal opportunity. Specific responsibilities of the Committee may include, but are not limited to, the following:

1. Advise and assist the President and the Affirmative Action Officer in developing, implementing and evaluating the College's Affirmative Action Program;
2. Recommend changes in the programs or policies;
3. Represent the concerns of all employment areas of the College as these concerns relate to equal opportunity;
4. Be informed about the rules and procedures of the College as well as federal and state laws and regulations governing affirmative action and equal opportunity;
5. Meet as necessary, but not fewer than two (2) times a year; and
6. Help sensitize and educate the College community regarding the affirmative action issues facing higher education and the larger society and to help broaden understanding of diversity in our society as well as to encourage behaviors appropriate to a pluralistic society.

(Approved May 10, 1999; May 6, 2019)

Composition: At least seven (7) members not more than twelve (12) representative of faculty, administrators, non-teaching professionals, classified staff and students. The Committee shall include protected classification representation. The members shall be appointed by the President. The Affirmative Action Officer shall be an ex-officio member of the committee. (Approved May 10, 1999; Revised Nov. 17, 2008, Sept. 21, 2015; May 6, 2019)

Financial Aid and Scholarship: (Approved May 10, 1999; Revised Nov. 17, 2008; Dissolved December 10, 2018)

Honors: Serves as an advisory committee to the College Meeting. The committee will report to the Vice President for Academic and Student Affairs and submit an annual report to the President and the College Meeting. The mission of the Honors Committee is to continuously develop and maintain honors offerings and an Honors Program.

Composition: Honors Program Director (or acting director), Vice President for Academic and Student Affairs, at least one member of the academic professional staff, (e.g., Director of Coaches & Mentors, or Director of Advising and Counseling or designee, or Transfer Advisor, or Librarian), four full time faculty members from at least three different programs; one support staff; one adjunct faculty or part-time professional staff member preferred/ faculty member and one student. Phi Theta Kappa advisor, Phi Theta Kappa president will serve as ex officio members if they are not otherwise members. (Approved November 19, 2001; Revised Nov. 17, 2008)

Inclusion, Diversity, Equity, and Access: Leads the College campus by raising important issues related to inclusion, diversity, equity, and access. The committee will create, coordinate, and implement initiatives and programs aimed at developing an environment that recognizes, values, embraces, and welcomes all.

Composition: A representative of Student Services, Campus Life, faculty, professional staff, support staff, part-time faculty or professional staff, the ACCCESS program, and a student. The Vice President of Academic and Student Affairs would be a member ex officio.

Professional Development: Plans and executes social and professional activities designed to enhance college community life and to upgrade the professional skills of all those who work at the College. To that end, the committee will assist in the planning of all professional day activities during the Fall and Spring semester, and invite requests for disbursement of Professional Development funds, and make recommendations to the Vice President of Academic and Student Affairs.

Composition: Vice President of Academic and Student Affairs, Assistant Vice President of Human Resources (ex officio), four other administrators/professional staff, two support staff, one adjunct faculty or part-time professional staff member preferred/ faculty member, one student, four faculty. (Approved September 11, 2000; Revised Nov. 17, 2008; Revised March 18, 2013)

Steering: Helps The Meeting set semester agendas and advises elements of the governance structure on how to handle academic related matters efficiently. Implements the annual evaluation of the effectiveness of the governance process. During the summer period from June 1 until September 1, the Steering Committee may convene in lieu of the College Meeting to review and provide a recommendation to the President on timely matters relating to the charge of College Meeting and relevant committees. Any recommendations will be shared with the full College Meeting when convened in the Fall.

Composition: Vice President of Academic and Student Affairs, Chairperson of the College Meeting, Parliamentarian, Chairperson of the Support Staff Association, Chairperson of the FPC, President of the Student Senate. (Approved May 10, 1999; Revised Nov. 17, 2008; Revised May 7, 2018) (See also Department of Higher Education/MCCC Agreement.)

AD HOC COMMITTEES
College Meeting, within the scope of its responsibilities, has the right to establish ad hoc committees. Any member of College Meeting, or any standing committee thereof, may move the establishment of such a committee. When such a motion is brought to College Meeting for adoption, it shall contain the following:

• Statement of purpose for the committee.
• Length of time for the committee to exist.
• Schedule for and method of reporting to College Meeting.
• Evidence that the ad hoc committee will be different from or complementary to the purpose and work of any standing committee.
• Number of committee members to be appointed

Ad Hoc Committees, when established, shall be broad-based in their representations; said appointments to be made by the President, the Faculty Professional Committee, the Support Staff Association, and the Student Senate for their respective constituencies. An ad hoc committee shall cease to exist when its specific task assigned by College Meeting has been completed.

OTHER COMMITTEES
The College Forum (Adopted May 9, 1978)
The function of the College Forum is to informally discuss issues of common concern, including issues arising in a College Meeting.

Purpose and Role

The Faculty Professional Committee (FPC) is elected by vote of the faculty to assist in the development and maintenance of the highest professional standards throughout the College. In carrying out its responsibilities, the Committee shall only review, formulate conclusions, and make recommendations. Its duties are those listed below which set forth its role.

1. The Faculty Professional Committee serves a dual role. On one hand it is a working representative body of the entire teaching faculty; on the other it serves the College Meeting in certain capacities. To fulfill both functions most effectively, it should reflect the comprehensiveness of the faculty in its makeup as well as in its appointments.
2. The FPC will appoint the faculty membership to the committees of the College Meeting. The FPC will appoint adjunct faculty and part-time professional staff to Standing Committees. Part-time professional staff requests for committee appointments should be forwarded to the FPC from the President of the College. (Adopted May 10, 1999)
3. The FPC, at the request of any recognized and approved group among the constituents of the College Meeting, will schedule a College Forum, and will designate who is to chair the Forum.
4. The FPC, at the request of any recognized and approved group among the constituents of the College Meeting, will organize, promote, and conduct a Faculty Symposium Series.
5. The FPC will attempt to promote faculty professional growth and improvements in teaching effectiveness.
6. The FPC will assist in promoting and maintaining harmonious relationships between committees, the student body, faculty, and administration.
7. The FPC will participate in recommending emeritus appointments.
8. The FPC oversees the selection of an individual to receive the “Excellence in Teaching Award” at Commencement each year. The nomination and selection process is described in a separate document entitled “Excellence in Teaching Guidelines”. The honoree will receive a plaque commemorating the award as well as a monetary award. (Modified College Meeting March 20, 2006)
9. The FPC will meet regularly with the College President and the Vice President of Academic and Student Affairs. (Adopted by Faculty, May 19, 2020)
10. FPC members will send a written report to chairs of each academic department on matters of faculty concern. (Adopted by Faculty, May 19, 2020)

A blue ribbon committee is to be formed made up of a representative of: Student Senate or Alumni Representative, Member of the Board of Trustees or the Foundation Board, Staff Member Representative, Chair of the FPC, and a Former Recipient. This committee will accept written nominations from the College community of full-time faculty members and select a recipient for the award. This recipient will receive a plaque commemorating the award as well as a monetary award. (Modified College Meeting March 2006)

Structure and Procedures

Composition, Membership, and Election

Whenever possible, the Committee be composed of a representative of each academic department elected by department members. 

At the last department meeting of the year, the department chair will solicit candidates and hold an election for an FPC representative for the next academic year.

Following the election, the department chair will submit the name of the department's representative to the Vice President of Academic and Student Affairs office.

At its organizational meeting each Fall, the FPC elects its own chairperson and secretary.

FPC service will satisfy the contractual committee requirement for faculty members. (Adopted by Faculty, May 19, 2020)

Procedures
The Committee undertakes to recognize and function through the regular organizational channels, including appropriate committees and officers of the College. It may take its review, conclusions, and recommendations to a regular or special College Meeting.

The Committee meets on a regular basis with the President for an exchange of views and discussion.

The Committee shall prepare an annual report of its work for review and examination by the faculty. (Adopted, May 8, 1995)

Program Advisory Committees
Program advisory committees are composed of carefully selected individuals who possess experience, expertise and interest in the career or subject content area the committee serves. Members are selected to provide a complete range of skills and knowledge in the area. Members are nominated or may volunteer and are appointed by the President. Each committee will have one officially assigned college representative who will serve the committee as its formal liaison. Adjunct faculty of Cape Cod Community College may comprise no more than 33% any advisory committee. No more than two students may sit as members of the committee. The inclusion of students at meetings will be the choice of the committee. Members are appointed for a one, two or three year term. A member may serve for two consecutive terms (a maximum of six years). Though, the program advisory committees have no official authority for formal action, the program advisory committees are of great value in the capacities indicated.

(Revision voted and accepted by SSA membership April 18, 2024)

In the framework of community colleges and higher education, specifically at Cape Cod Community College, Support Staff refers to employees who work in a variety of essential non-teaching roles to provide services and assistance to students, faculty, administrators, peers, the public, and to the institution as a whole.

The Support Staff Association (hereafter referred to as the SSA) provides a respectful and relaxed forum to share information, ideas, and concerns, for membership or institutional consideration, in a continuing atmosphere of professionalism and camaraderie for all members.

The membership of the SSA consist of all part-time and full-time office, clerical, administrative, technical, operational, public safety, trades, and facility support staff, which also includes all categories for Unit I (Clerical and Technical) and Unit II (Maintenance and Security) of classified administrative, operational and service staff.

Responsibilities

The responsibilities of the SSA are:

• To share information and announcements of general interest to the membership of the SSA or College community as are appropriate.
• To formulate and review matters of operational policy, procedures, and strategies, to be decided upon by a majority vote of attending members, or officers, for recommendation to the College Meeting Steering Committee, Human Resources, and/or to the President of the College. 
• Whenever feasible, new business should go through the appropriate ad hoc or standing committee for consideration or recommendation; however, channels for new business should be as open as possible. Specifically, any member of the SSA may introduce new business not referred to committee. 

The responsibilities of the SSA do not include and cannot abridge:

• Decisions from the Massachusetts Higher Education Coordinating Council.
• Decisions from the Cape Cod Community College Board of Trustees.
• Contractual matters of Agreement between the Council and Massachusetts Community College Council or the AFSCME Collective Bargaining Agreement.
• Items specifically within the jurisdiction of each governance component i.e., College Meeting, Student Senate, Faculty Professional Committee, President’s Staff, faculty departments, administrative offices, or departments.

Meetings

• Attendance of support staff membership is expected and encouraged at General, Annual and Special Meetings.
• General Meetings will be held monthly during the academic year with exception to the months of January, July and August as optional.
• Upon the request of any member of the SSA, Human Resources, or the President of the College, the Chairperson or Co-Chairs will call a Special Meeting. Robert’s Rules of Order will be the basis for the conduct of any Special Meeting.
• The Annual Meeting will be designated as either May or June at the end of each academic year. Nominations for Chairperson or Co-Chairs, Secretary, and Treasurer may be made at the Annual Meeting or preceding General Meeting.

A Chairperson or Co-Chairs of the SSA will be elected annually at the Annual Meeting; The Chairperson’s duties are:

• to preside at the meeting
• to appoint a Parliamentarian if required
• to prepare the agenda of the meeting
• to review minutes for accuracy prior to approval
• to keep membership informed regarding matters of interest
• to write necessary correspondence on behalf of the SSA
• to call Special Meetings
• to appoint or request a volunteer member to supervise nominations and elections
• to be advisor, advocate and spokesperson
• to perform such other functions as the SSA membership, Human Resources, or the President of the College, assigns or requests

A Secretary of the SSA will be elected annually at the Annual Meeting. The Secretary’s duties are:

• to send the agenda, Zoom links or locations for meetings to the membership, via campus email and SharePoint, prior to the meeting
• to record and distribute minutes of the meeting to members via campus email
• to maintain a file of all minutes and other SSA documents in SharePoint

A Treasurer of the SSA will be elected annually at the Annual Meeting. The Treasurer’s duties are:

• to maintain accounting records of any SSA funds
• to give monthly accounting reports at each meeting
• to coordinate any use of SSA funds with membership approval 

College Meeting and Standing Committees 

Support Staff Association members and the College Community benefit from support staff participation on campus committees including employment search, Standing Business and Advisory, accreditation review, strategic plans, and ad hoc committees.

• The SSA will be formally represented on the College Meeting Steering Committee by the Chairperson, Co-Chairs or in absence, other officer designee, and at the monthly College Meeting by any or all of the current officers.
• All SSA representatives and members have voting privilege at the College Meeting. All SSA representatives to College Meeting, officers and members, are expected and encouraged to attend College Meetings.
• Membership to Standing Committees is appointive through Chairperson or Co-Chairs request or by volunteer during the Annual Meeting for the following academic year, or at any time, by the Chairperson or Co-Chairs to fill a vacancy. Exception for committee membership assignment where participation is part of a person's job responsibilities or requires the role of an SSA officer.
• An SSA member on a College Standing Committee will report activities at general meetings as requested and at the Annual Meeting.
• SSA representatives may attend the semester end Faculty Meeting but have no voting privileges.

SSA Internal Standing Committees

Considered “ad hoc” and activated when a request or need arise.

• Membership to Internal Standing Committees of the SSA is appointive through Chairperson or Co-Chairs request or as volunteer.
• SSA Internal Standing Committee Chairs will be determined by each committee membership.
• A SSA Internal Standing Committee Chair or member will report to the SSA Officers and/or at general and Annual Meetings, will make recommendations to the SSA concerning operational policy and procedures for consideration and action, and may serve in an advisory capacity in certain areas.

Policy and Procedure Committee
Responsible for the development of new policies and procedures and review of those previously established; and for making reports and appropriate recommendations for actions on these matters.

Preference of two (2) classified full-time support staff members and one (1) part-time support staff member or, if unfilled, any combination of classified and unclassified support staff members.

Professional Development Activities Committee
Responsible for developing professional development activities for the support staff. Works in conjunction with Human Resources and Union requirements if applicable. Researches, plans, coordinates, collects, disseminates information and responsibilities, and maintains files for related materials on workshops, vendors, training seminars and conferences. 

One (1) SSA officer or classified full-time support staff member, and one (1) part-time support staff member or additional classified support staff member if the part-time support staff member is unfilled, and one (1) AFSCME Union Unit I or Unit II Steward.

Social Activities Committee
Responsible for developing social activities for the support staff. This may include Meet and Greet events, cookouts, luncheons, tours on or off campus, etc. This committee would also function as a Welcoming Committee for new support staff.

Preference of two (2) classified full-time support staff members and one (1) part-time support staff member or, if unfilled, any combination of classified and unclassified support staff members.

Support Staff Review Committee
Responsible for the review of new and existing programs, organizational changes and initiatives; recommends position vacancies or modifications based on recognized workload systems and needs assessment as they support staff.

One (1) SSA officer or classified full-time support staff member, and one (1) part-time support staff member or additional classified support staff member if the part-time support staff member is unfilled, and one (1) AFSCME Union Unit I or Unit II Steward.

Technology Committee
Responsible for the review of membership concerns and procedure, and development of documentation assistance regarding technologies such as Jenzabar, Infomaker, telephone systems and appropriate recommendations for actions on these matters.

Preference of two (2) classified full-time support staff members and one (1) part-time support staff member or, if unfilled, any combination of classified and unclassified support staff members.